FORWARD PLAN

9 October 2023 - 11 February 2024

Produced By:

Democratic Services City of York Council West Offices York YO1 9GA Tel No. 01904 551031

EXECUTIVE FORWARD PLAN

What is the Executive Forward Plan?

The Executive Forward Plan is a list of all non-key and key decisions the Authority intends to take during the next four month period.  The Plan is updated weekly, every Monday and is available to view on-line at www.york.gov.uk

What is a non-key decision?

For the purposes of the Plan, a non-key decision is defined as a ‘decision of normal importance’ which:

· the Executive can collectively take as set out in Part 3 of the council’s constitution

· which any Executive Member can take individually in line with the Council’s Scheme of Delegation

What is a key decision?

A key decision is defined as a decision which is likely:

· to result in the Council incurring expenditure, or making savings, which are significant having regard to the Council’s budget for the service or function to which the decision relates i.e.:

▫ make a saving of more than 10% of the budget for a particular area  - or be more than £500,000

▫ require spending that is more than 10% of the budget for a particular area - or be more than £500,00

· to be significant in terms of its effects on communities

Such ‘key decisions’ can only be taken by the Executive, unless they have been specifically delegated to an Executive Member or Officer, or unless the Leader or Chief Executive is exercising their urgency powers.

What information does the Forward Plan contain?

In relation to each issue entered on the Forward Plan, there are details of:

· the date on which or time period within which the decision will be taken;

· the wards affected;

· how to make representations on the issue in hand; and

· what the consultation will be taking place, where applicable.

If I have a query about an entry on the Forward Plan, who do I contact ?

Wherever possible, full contact details are listed in the individual entries in the Forward Plan.  If you are unsure how to make contact or have any general enquiries about the Forward Plan, please ring Democratic Services on Tel No. 01904 551031

EXECUTIVE FORWARD PLAN

ALPHABETICAL LIST OF ENTRIES

ITEM	PAGE NO
Admissions Arrangements for the 2025/26 School Year	37
Application for Community Right to Bid under the Localism Act 2011	6
Approved Provider List (“APL”) Dynamic Purchasing System	7
Biodiversity Net Gain (including information on Local Nature Recovery Strategy)	9
Budget Update	24
Capital Programme Monitor 2	30
Capital Projects 2024-2025	15
Castle Gateway Update	34
Consideration of changes to the City Centre Traffic Regulation Order (Footstreets)	10
Delivering the Vision for the City Centre	11
Development of a new York Local Transport Strategy	16
Establishing a York Community Fund	13
Final Business Cases for Brownfield Housing funding programme	25
Final Business Cases for Net Zero Funding Programme	26
Finance & Performance Monitor 2	31
Food Service Plan 2023-24	21
Free Discretionary Transport to Tadcaster Grammar School	27
Investment of 2023-2024 council budget growth money - Substance Misuse	28
Medium Term Financial Strategy Update	32
Recommission of the current York Reablement service	19
Recommission of the current York Reablement Service	39
The York Parking, Stopping and Waiting (Amendment) (No 14/58) Queen Street, York – Traffic Order 2023	22
Treasury Management and Prudential Indicators 2023/24 Mid-Year Review and Quarter 2 Prudential Indicators	33
UK Shared Prosperity Fund	18
York Climate Change Risks and Vulnerabilities to Inform a Climate Change Strategy and Action Plan	35
York Learning Annual Strategic Plan 2023-2024	29
Youth Justice Plan	14

<PI1>

FORWARD PLAN ITEM
Meeting:	Decision Session - Executive Member for Finance, Performance, Major Projects and Equalities
Meeting Date:		12/10/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Application for Community Right to Bid under the Localism Act 2011
Description:			Purpose of Report: To present applications to list Strensall Library; Main Street, Strensall; the Garrison Church of St Wilfrid, Strensall; and The Deramore Arms Public House, Heslington; as assets of community value. The Executive Member will be asked to make a decision on whether the above properties should be added to the list of assets of community value.
Wards Affected:			Fulford and Heslington Ward; Strensall Ward
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Finance, Performance, Major Projects and Equalities
Lead Director:			Corporate Director of Place
Contact Details:			Tim Bradley tim.bradley@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			By correspondence with property owner and occupiers.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						06/11/23

</PI1>

<PI2>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		12/10/23
Item Type:		Executive Decision - a 'Key Issue' -  decision with significant effects on communities
Title of Report:			Approved Provider List (“APL”) Dynamic Purchasing System
Description:			Purpose of Report: The City Of York Council (the “Council”) is intending to identify Providers to be included as part of an Approved Provider List (“APL”). The APL will have an initial term of 3-years with an option to extend for up to a further 4-years (2-years, plus 2-years), leading to a maximum duration of 7-years. This will help to inform efficiencies and enable the establishment of a legal agreements for these APL’s. The work will be undertaken on a phased approach until summer 2024, due to ongoing negotiations with Providers. The Approved Provider List (APL) if implemented will cover: a) Care at Home (Domiciliary care) (APL 1) b) Residential care with and without nursing (APL 2) c) Supported Living (APL 3) d) Community Based Support (APL 4) The Executive will be asked to: Approve the establishment of the APL. The proposed APL will ensure that services are procured in line with our statutory duties and obligations under the Care Act 2014 and the Public Contract Regulations 2015, as well as our own standing orders set out within the Council’s Contract Procedure Rules under Appendix 11 of the Council’s Constitution, as well as ensure efficiencies and enable the Council have more control of current and future contracts, for example ceiling rates.
Wards Affected:			All Wards
Report Writer:			Jamaila Hussain		Deadline for Report:			28/09/23
Lead Member:			Executive Member for Adult Social Care and Public Health
Lead Director:			Corporate Director of Adult Services & Integration
Contact Details:			Jamaila Hussain, Corporate Director of Adult Social Care and Integration jamaila.hussain@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			A market Engagement is planned once approved with all the providers involved. Consultation has also taken place across internal and external stakeholders. Consultees: • All Adult Social Care Providers including Domiciliary, Residential, Care homes, Supported Living and Community services • City of York Council (both elected members and officers) • York Residents • Commissioners • The York Multiple & Complex Needs Network • Age Friendly York Older Citizens Group • NHS Humber and North Yorkshire Integrated Care Board • Tees, Esk & Wear Valleys NHS Foundation Trust • Primary Care Networks • Existing users of adult social care services • Age Uk • Healthwatch • York Disability Rights Forum • York Racial Equality Forum • York LGBTQ Forum • Peasholme Charity (Homeless and socially excluded) • York Carers Forum • Support for Veterans and York Interfaith • York Advocacy • York Sensory Service • Dementia Strategy Group • Carers Strategy Group • York CVS
Consultees:
Background Documents:				Approved Provider List (“APL”) Dynamic Purchasing System
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							06/11/23

</PI2>

<PI3>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		12/10/23
Item Type:		Executive Decision - a 'Key Issue' -  decision with significant effects on communities
Title of Report:			Biodiversity Net Gain (including information on Local Nature Recovery Strategy)
Description:			Purpose of Report: To update the Executive with regards to the implications of Biodiversity Net Gain and the Local Nature Recovery Strategy. Providing further information on requirements and future workstreams, mandated through the Environment Act 2021. The Executive will be asked to note the content of the report.
Wards Affected:			All Wards
Report Writer:			Eleanor Sorfleet		Deadline for Report:			28/09/23
Lead Member:			Executive Member for Environment and Climate Emergency, Executive Member for Housing, Planning and Safer Communities
Lead Director:			Corporate Director of Place
Contact Details:			Guy Hanson, Eleanor Sorfleet, Countryside and Ecology Officer guy.hanson@york.gov.uk,
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:				Biodiversity Net Gain (including information on Local Nature Recovery Strategy)
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							06/11/23

</PI3>

<PI4>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		12/10/23
Item Type:		Executive Decision - a 'Key Issue' -  decision with significant effects on communities
Title of Report:			Consideration of changes to the City Centre Traffic Regulation Order (Footstreets)
Description:			Purpose of Report: This report will re-consider the arrangements for City Centre Access and the restoration of access through the Hostile Vehicle Measures for blue badge holders. The report will consider the options and the impacts on the wider community including residents, businesses and visitors in terms of equality impacts, human rights impacts and economic impacts. The report will consider how these impacts can be mitigated including through further consultation with affected communities. The Executive will be asked to make a decision on the future arrangements for the City Centre subject to any formal advertising and consultation.
Wards Affected:			Guildhall Ward; Micklegate Ward
Report Writer:			James Gilchrist		Deadline for Report:			28/09/23
Lead Member:			Executive Member for Economy and Transport
Lead Director:			Corporate Director of Place
Contact Details:			James Gilchrist, Director of Transport, Environment and Planning james.gilchrist@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			A consultation process on the principles of city centre access will take place in advance of the decision. Consultees: Security Advisors, Police, Residents, Councillors, Disabled Advocacy Groups, Blue Badge Holders and Businesses.
Consultees:
Background Documents:				Consideration of changes to the City Centre Traffic Regulation Order (Footstreets)
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							06/11/23

</PI4>

<PI5>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		12/10/23
Item Type:		Executive Decision - a 'Key Issue' -  decision with significant effects on communities
Title of Report:			Delivering the Vision for the City Centre
Description:			Purpose of Report: In November 2021, the Executive approved a stakeholder and community owned Vision for the City Centre, informed by extensive engagement. The My City Centre Vision is a 10-year Vision intended to remain as a live document to respond to evolving national and local issues. Work on a detailed Delivery Strategy to realise the Vision was paused in summer 2022. The purpose of the report is to re-launch the City Centre Vision, signifying a strong commitment to restart collaborative work with stakeholders to identify prioritised city centre delivery actions. The report will outline how officers will work with stakeholders in the city to collaborate on the drafting of a targeted Delivery Strategy, as well as recommending that the vision be re-named to “Our City Centre” and updated to emphasise it’s clear focus on York’s residents and city centre businesses, reflecting the City’s 10 year Strategies adopted in 2022 and the new Council Plan. The Executive will be asked to • Support the overarching aims of the Vision for the city centre approved in November 2021, which set out an inclusive vision for residents and business. • Approve the updated themes which set out the detail of the Vision and emphasise the focus on residents and city centre business through the change in name to “Our” City Centre, and reflect the City’s 10 year Strategies and new Council Plan and its priorities. • Instruct officers to undertake collaborative work with key partners and stakeholders to develop a joint delivery strategy, to be brought back to a future Executive for endorsement.
Wards Affected:			Guildhall Ward; Micklegate Ward
Report Writer:			Katie Peeke-Vout		Deadline for Report:			28/09/23
Lead Member:			Executive Member for Economy and Transport
Lead Director:			Corporate Director of Place
Contact Details:			Katie Peeke-Vout, Regeneration Project Manager katie.peeke-vout@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			The Vision was the product of significant engagement and consultation with city partners and stakeholders in 2021. The Vision is a ‘live’ document and in endorsing the key themes and agreeing that officer engage with city partners and stakeholders to develop a delivery strategy it is clear that further engagement will be an intrinsic part of the next steps. Consultees: The City Centre Stakeholder Group were key partners in the engagement and drafting of the vision.
Consultees:
Background Documents:				Delivering the Vision for the City Centre
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							06/11/23

</PI5>

<PI6>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		12/10/23
Item Type:		Executive Decision - a 'Key Issue' -  decision with significant effects on communities
Title of Report:			Establishing a York Community Fund
Description:			Purpose of Report: To discuss the establishment of a York Community Fund to fund priority city funded work including community-based projects and to deliver a Free School Meals pilot funding campaign. The Executive will be asked to Approve the arrangements to establish a community fund for York.
Wards Affected:			All Wards
Report Writer:			Pauline Stuchfield		Deadline for Report:			28/09/23
Lead Member:			Executive Leader inc. Corporate Services, Policy, Strategy and Partnerships (and Devolution)
Lead Director:			Director of Customer & Communities
Contact Details:			Pauline Stuchfield, Director of Customer & Communities pauline.stuchfield@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			Consultees: Legal are being consulted on the relevant processes to establish a Fund, partnership agreement and possible future developments.
Consultees:
Background Documents:				Establishing a York Community Fund
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							06/11/23

</PI6>

<PI7>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		12/10/23
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Youth Justice Plan
Description:			Purpose of Report: We have a legal duty to produce a Youth Justice Plan which shows how we will provide Youth Justice Services. The Executive will be asked to sign off the plan.
Wards Affected:			All Wards
Report Writer:			Danielle Johnson		Deadline for Report:			02/10/23
Lead Member:			Executive Member for Children, Young People and Education
Lead Director:			Corporate Director of Children's and Education
Contact Details:			Danielle Johnson, Director Children's Services & Safeguarding danielle.johnson@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			Consultation on the plan has taken place through the Youth Justice Board. Consultees: Children’s Services, Police, Office of the Police, Fire and Crime Commissioner for North Yorkshire, Housing, Health, The Probation Service, Education, Clinical Commissioning Group, Early Help and Her Majesty’s Tribunal and Court Services
Consultees:
Background Documents:				Youth Justice Plan
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							06/11/23

</PI7>

<PI8>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		12/10/23
Item Type:		Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above
Title of Report:			Capital Projects 2024-2025
Description:			Purpose of Report: To gain approval of the budget for the education capital programme, 2024/25. The Executive will be asked to: 1) Approve the 2024/25 budget for capital maintenance works valued over £100,000. 2) Approve the budget to build additional classrooms to accommodate a growth in pupil places at St Oswald’s CE Primary and Hob Moor Oaks. 3) Approve the budget to refurbish the science labs at Huntington School. 4) Approve the budget to create outdoor learning areas at Danesgate. 5) Delegate approval of expenditure on individual schemes to officer level.
Wards Affected:			All Wards
Report Writer:			Alison Kelly, Claire McCormick		Deadline for Report:			02/10/23
Lead Member:			Executive Member for Children, Young People and Education
Lead Director:			Corporate Director of Children's and Education
Contact Details:			Alison Kelly, Policy and Planning Officer, Claire McCormick alison.kelly@york.gov.uk, claire.mccormick@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:
Process:			Maintained Schools, CYC Property Services
Consultees:
Background Documents:				Capital Projects 2024/25
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							06/11/23

</PI8>

<PI9>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		12/10/23
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Development of a new York Local Transport Strategy
Description:			Purpose of Report: To present a draft Local Transport Strategy (LTS) for York, a consultation plan and governance arrangements for further work on the LTS. If accepted, the York LTS will become an input into the Local Transport Plan being developed with North Yorkshire Council, which will be submitted by the York and North Yorkshire Combined Authority, in their role as Local Transport Authority for York and North Yorkshire after May 2024. The Executive will be asked to approve the LTS as a basis for consultation and approve the consultation timescale and scope, governance arrangements and formation of a working group to assist with transport policy making and delivery in York. Administrative error - this should have been allocated to October Executive not September as previously published.
Wards Affected:			All Wards
Report Writer:			Julian Ridge		Deadline for Report:			02/10/23
Lead Member:			Executive Member for Economy and Transport
Lead Director:			Corporate Director of Place
Contact Details:			Julian Ridge julian.ridge@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			The report asks permission to go to consultation, not to enact the LTS. There will be limited consultation before submission of the report in October to ensure the consultation will be accessible to all groups in the community including those with protected characteristics.
Consultees:
Background Documents:				Development of a new York Local Transport Strategy
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							06/11/23

</PI9>

<PI10>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		12/10/23
Item Type:		Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above
Title of Report:			UK Shared Prosperity Fund
Description:			Purpose of Report: The UK Shared Prosperity Fund (UKSPF) Investment Plan (April 2022 to March 2025) for York was agreed by the City of York Council Executive in November 2022. This report sets out the conclusions of a light touch officer review looking at progress/implementation of the investment, delegations for implementation and further changes that will occur after March 2025. The Executive will be asked: • Consider changes to the investment plan to ensure the efficient and effective use of the remaining funds and to maximise alignment with current priorities • Consider governance arrangements
Wards Affected:			All Wards
Report Writer:			Simon Brereton		Deadline for Report:			02/10/23
Lead Member:			Executive Member for Economy and Transport
Lead Director:			Corporate Director of Place
Contact Details:			Simon Brereton, Head of Economic Growth simon.brereton@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:
Process:			The York SPF Partnership Board were consulted at their June 2023 meeting Internal consultation as required. Veritau have been consulted and have supported the development of an Assurance Framework
Consultees:
Background Documents:				UK Shared Prosperity Fund UK Shared Prosperity Fund
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							06/11/23

</PI10>

<PI11>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		12/10/23
Item Type:		Executive Decision - a 'Key Issue' -  decision with significant effects on communities
Title of Report:			Recommission of the current York Reablement service
Description:			Purpose of Report: Reablement services is an important provision that provides the opportunity to meet the duties of the Care Act 2014 s2 (duty to prevent, reduce or delay needs for care and support for all adults). The current Reablement Service contract is coming to an end on 31/03/2023, the commissioning team are in the process of recommissioning the service. The purpose of the report is for Executive Meeting to review the report and recommendations to come to a decision on the proposal to approach the market to complete a competitive tendering process to secure a Reablement Service for York. The Executive will be asked to approve the recommendation to approach the market to complete a competitive tendering process to secure a Reablement Service for York.
Wards Affected:			All Wards
Report Writer:			Jamaila Hussain		Deadline for Report:			28/09/23
Lead Member:			Executive Member for Health, Wellbeing and Adult Social Care
Lead Director:			Corporate Director of Adult Services & Integration
Contact Details:			Jamaila Hussain, Corporate Director of Adult Social Care and Integration jamaila.hussain@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			The consultation has involved a survey being sent out to service users, health professionals and other key stakeholders that will inform the report to the Executive. The outcomes of the consultation is an appendix to the report and will be used to shape the recommission of services and shape key documentation such as specifications and outcomes of the new contract. The outcome will be the implementation of an efficient and effective commissioning model that will provide value for money and is the best strategic fit for the delivery of our Home First care and support pathway. Consultees: • York and Scarborough Hospital NHS Foundation Trust • CYC Reablement Task and Finish Group. • Reablement Responsive Care Pathway Working Group • The York Multiple & Complex Needs Network – added • Age Friendly York Older Citizens Group - added • NHS Humber and North Yorkshire Integrated Care Board • Existing users of the reablement service. • Age Uk • Healthwatch • York Advocacy • York Sensory Service • Dementia Strategy Group • Carers Strategy Group • York CVS • Other Stakeholders
Consultees:
Background Documents:				Recommission of the current York Reablement service
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							06/11/23

</PI11>

<PI12>

FORWARD PLAN ITEM
Meeting:	Decision Session - Executive Member for Environment and Climate Emergency
Meeting Date:		17/10/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Food Service Plan 2023-24
Description:			Purpose of Report: To seek approval for the Council’s Food Service Plan for 2023-24 in compliance with the requirements of the Food Law Code of Practice. The Executive Member will be asked to approve the report and in doing so provide the appropriate Member oversight of the plan.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Environment and Climate Emergency
Lead Director:			Corporate Director of Place
Contact Details:			Matthew Pawson, Public Protection Manager (Investigations and Compliance) Matthew.Pawson@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			Not applicable – the plan accords with the specific guidelines prescribed in the Food Law Code of Practice.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						06/11/23

</PI12>

<PI13>

FORWARD PLAN ITEM
Meeting:	Decision Session - Executive Member for Economy and Transport
Meeting Date:		19/10/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			The York Parking, Stopping and Waiting (Amendment) (No 14/58) Queen Street, York – Traffic Order 2023
Description:			Purpose of Report: To address the safety implications of amending or upholding a Traffic Regulation Order permitting residents’ parking in front of terraced cottages on Queen Street, York. As a feature of the York Station Gateway scheme, the current proposal is to remove residents’ parking on safety grounds to permit the installation of segregated cycle lanes and a wider pedestrian footway. An equal number of new residents’ parking spaces will be re-provided in the same Resident’s Parking Zone R15SC on Toft Green, York. Owing to the extended walking distance to Toft Green, the project team is investigating alternative short and long term parking arrangements to compensate residents for the proposed removal of residents parking to the front of their properties. The Executive Member will be asked to decide on the amendments to the Queen Street stopping and waiting (amendment) (no 14/58) Traffic Order 2023 regarding the proposal to remove parking on Queen Street, York on safety grounds in accordance with City of York Planning Permission Ref. 19/00535/FULM.
Wards Affected:			Guildhall Ward; Micklegate Ward
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Economy and Transport
Lead Director:			Corporate Director of Place
Contact Details:			Brendan Murphy, Senior Transport Project Manager brendan.murphy@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			Consultation will take place as part of the Traffic Regulation Order Review.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						06/11/23

</PI13>

<PI14>

FORWARD PLAN ITEM
Meeting:	Joint Devolution Committee
Meeting Date:		23/10/23
Item Type:		Joint Devolution Committee
Title of Report:			Budget Update
Description:			Purpose of Report: To provide an update on budgetary matters relating to devolution implementation and programme. The Joint Committee will be asked to note the content of the report. The action date for this item has been changed. Reason: The committee’s September meeting has been rescheduled to 23 October 2023.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Leader inc. Corporate Services, Policy, Strategy and Partnerships (and Devolution)
Lead Director:			Chief Operating Officer
Contact Details:			Debbie Mitchell, Chief Finance Officer debbie.mitchell@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required		Reason Key:
Making Representations:
Process:
Consultees:			Consultation via scheduled meetings of both groups ahead of formal Devolution Joint Committee meetings. Consultees: Devolution Programme Team York and North Yorkshire Chief Executives
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

</PI14>

<PI15>

FORWARD PLAN ITEM
Meeting:	Joint Devolution Committee
Meeting Date:		23/10/23
Item Type:		Joint Devolution Committee
Title of Report:			Final Business Cases for Brownfield Housing funding programme
Description:			Purpose of Report: Further to Minute 16 (13 March 2023), to seek approval of the final business cases for Brownfield Housing Fund Programme. The committee will be asked to approve the recommendations. It has not been possible to give 28 clear days’ notice of the intention to make this decision because it was added late due to delayed notification of item.
Wards Affected:			All Wards
Report Writer:					Deadline for Report:
Lead Member:			Executive Leader inc. Corporate Services, Policy, Strategy and Partnerships (and Devolution)
Lead Director:			Chief Operating Officer
Contact Details:			Claire Foale, Assistant Director of Policy and Strategy claire.foale@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:				23 October 2023 - Exempt Notice - Joint Devolution Committee - Final Business Cases for Brownfield Reg 10 - Final Business Cases for Brownfield Housing Funding Programme
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

</PI15>

<PI16>

FORWARD PLAN ITEM
Meeting:	Joint Devolution Committee
Meeting Date:		23/10/23
Item Type:		Joint Devolution Committee
Title of Report:			Final Business Cases for Net Zero Funding Programme
Description:			Purpose of Report: To seek approval of the final business cases for Net Zero Programme. A shortlist of projects was approved by the committee on 13 March 2023. The Committee will be asked to approve final business cases for the net zero programme. The action date for this item has been changed. Reason: The committee’s September meeting has been rescheduled to 23 October 2023.
Wards Affected:			All Wards
Report Writer:					Deadline for Report:
Lead Member:			Executive Leader inc. Corporate Services, Policy, Strategy and Partnerships (and Devolution)
Lead Director:			Chief Operating Officer
Contact Details:			Bryn Roberts, Director of Governance bryn.roberts@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:
Consultees:			A shortlist of projects was approved by the committee on 13 March 2023.
Background Documents:				Exemption Notice under paragraphs 1 & 3: 25 September 2023 - Joint Devolution Committee - Final Business Cases for Net Zero Funding Programme
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

</PI16>

<PI17>

FORWARD PLAN ITEM
Meeting:	Decision Session - Executive Member for Children, Young People and Education
Meeting Date:		07/11/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Free Discretionary Transport to Tadcaster Grammar School
Description:			Purpose of Report: To show the Executive member the process for the removal of free discretionary transport to Tadcaster Grammar School to achieve agreed savings. The Executive Member is asked to approve the process for the removal of free discretionary transport to Tadcaster Grammar School to achieve agreed savings. This ensures the elected member is sighted on the process being used and that it is consistent with the removal of other areas of free discretionary transport carried out previously.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Children, Young People and Education
Lead Director:			Corporate Director of Children's and Education
Contact Details:			Barbara Mands, Acting Deputy Head of Service & Policy & Planning Manager barbara.mands@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			Informal consultation process as pupils are currently transported on a discretionary basis and not statutory. Consultees: North Yorkshire Council, Tadcaster Grammar School, STAR MAT and parents of existing children and young people travelling on a discretionary basis to the school.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						04/12/23

</PI17>

<PI18>

FORWARD PLAN ITEM
Meeting:	Decision Session - Executive Member for Health, Wellbeing and Adult Social Care
Meeting Date:		15/11/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Investment of 2023-2024 council budget growth money - Substance Misuse
Description:			Purpose of Report: To give an overview of how the Council will allocate resources from the 2023/24 Council Budget growth funding, which allocated a one-off amount of £100k to the public health team to support those living with substance issues. It will also set the context for the investment in terms of our city Drug and Alcohol Partnership priorities and programme. The action date for this item has changed from 11 October 2023 to 15 November 2023.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Health, Wellbeing and Adult Social Care
Lead Director:			Director of Public Health
Contact Details:			Sharon Stoltz, Director of Public Health sharon.stoltz@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			Through Public Health DMT
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						04/12/23

</PI18>

<PI19>

FORWARD PLAN ITEM
Meeting:	Decision Session - Executive Member for Health, Wellbeing and Adult Social Care
Meeting Date:		15/11/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			York Learning Annual Strategic Plan 2023-2024
Description:			Purpose of Report: Presents York Learning’s strategic aims for the academic year 2023/24, offers clear areas for development to meet the Accountability Agreement agreed at CMT in May. This report will be used to show progress towards these aims to Children, Culture & Communities Scrutiny Committee at the end of the academic year in 2024. The Executive Member will be asked to consider the Strategic Report and approve it subject to any suggested changes.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Health, Wellbeing and Adult Social Care
Lead Director:			Director of Customer & Communities
Contact Details:			Angela Padfield, Head of Adult Learning Service - York Learning angela.padfield@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			LSIP (Local Skills Improvement Plan) set out the skills plan and accountability statement, CMT approved the accountability agreement and this plan is based on that and then shared and discussed with all curriculum managers within York Learning.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						04/12/23

</PI19>

<PI20>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		16/11/23
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Capital Programme Monitor 2
Description:			Purpose of Report: To provide members with an update on the capital programme. Members will be asked: · To note the issues; · Recommend to Full Council any changes as appropriate.
Wards Affected:			All Wards
Report Writer:			Emma Audrain		Deadline for Report:			06/11/23
Lead Member:			Executive Member for Finance, Performance, Major Projects and Equalities
Lead Director:			Chief Finance Officer
Contact Details:			Emma Audrain, Accountant - Customer & Business Support Services emma.audrain@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:				Capital Programme Monitor 2
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							04/12/23

</PI20>

<PI21>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		16/11/23
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Finance & Performance Monitor 2
Description:			Purpose of Report: To present details of the overall finance and performance position. Members will be asked to note the report.
Wards Affected:			All Wards
Report Writer:			Ian Cunningham, Debbie Mitchell		Deadline for Report:			06/11/23
Lead Member:			Executive Member for Finance, Performance, Major Projects and Equalities
Lead Director:			Chief Finance Officer
Contact Details:			Ian Cunningham, Debbie Mitchell, Chief Finance Officer ian.cunningham@york.gov.uk, debbie.mitchell@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:				Finance & performance monitor 2
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							04/12/23

</PI21>

<PI22>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		16/11/23
Item Type:		Executive Decision - a 'Key Issue' -  decision with significant effects on communities
Title of Report:			Medium Term Financial Strategy Update
Description:			Purpose of Report: To outline the high level Medium Term Financial Strategy (MTFS) 2024/25 to 2027/28 to reflect the updated Council Plan. The MTFS supports the Council Plan and will ensure that resources are prioritised to deliver Council priorities but will ensure that it only delivers those schemes that it can afford. Members will be asked to approve the Medium Term Financial Strategy.
Wards Affected:			All Wards
Report Writer:			Debbie Mitchell		Deadline for Report:			02/11/23
Lead Member:			Executive Member for Finance, Performance, Major Projects and Equalities
Lead Director:			Chief Finance Officer
Contact Details:			Debbie Mitchell, Chief Finance Officer debbie.mitchell@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			To be confirmed within the report and will be agreed with Executive /CMT in advance. Consultees are all residents and local businesses. Other special interest groups to be confirmed if required/appropriate.
Consultees:
Background Documents:				Medium Term Financial Strategy Update
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							04/12/23

</PI22>

<PI23>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		16/11/23
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Treasury Management and Prudential Indicators 2023/24 Mid-Year Review and Quarter 2 Prudential Indicators
Description:			Purpose of Report: To provide members with an update on the treasury management position. Members will be asked: · To note the issues; · Approve any adjustments as required to the prudential indicators or strategy.
Wards Affected:			All Wards
Report Writer:			Debbie Mitchell		Deadline for Report:			06/11/23
Lead Member:			Executive Member for Finance, Performance, Major Projects and Equalities
Lead Director:			Chief Finance Officer
Contact Details:			Debbie Mitchell, Chief Finance Officer debbie.mitchell@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:				Treasury Management and Prudential Indicators 2023/24 Mid-Year Review and Quarter 2 Prudential Indicators
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							04/12/23

</PI23>

<PI24>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		16/11/23
Item Type:		Executive Decision - a 'Key Issue' -  decision with significant effects on communities
Title of Report:			Castle Gateway Update
Description:			Purpose of Report: To provide an update on the Castle Gateway Regeneration and seek approval for the next steps on the various project components. The report will explain what has changed since the last decision report in June 2022 and what this means for the Castle Gateway projects, as well as setting out a series of recommended next steps. Executive will be asked to consider what has changed on the Castle Gateway Regeneration since the last decision report in June 2022, and agree the way forward on the various project components.
Wards Affected:			All Wards
Report Writer:			Sally Cawthorn		Deadline for Report:		02/11/23
Lead Member:			Executive Member for Finance, Performance, Major Projects and Equalities
Lead Director:			Corporate Director of Place
Contact Details:			Sally Cawthorn sally.cawthorn@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			The Castle Gateway has been shaped through extensive public and stakeholder consultation throughout its lifetime. This has followed the innovative ‘My’ approach to engagement.
Consultees:
Background Documents:				Castle Gateway Update
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

</PI24>

<PI25>

FORWARD PLAN ITEM
Meeting:	Decision Session - Executive Member for Environment and Climate Emergency
Meeting Date:		21/11/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			York Climate Change Risks and Vulnerabilities to Inform a Climate Change Strategy and Action Plan
Description:			Purpose of Report: To inform a climate change strategy and action plan for York’s key climate change risks and vulnerabilities, including likely impact on council and wider services. The Executive Member will be asked to agree the risks and vulnerabilities set out, with a view to these being better integrated within corporate and departmental risk registers and business continuity planning.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Environment and Climate Emergency
Lead Director:			Director of Governance
Contact Details:			Paul McCabe paul.mccabe@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			The October 2022 CCRVA consulted a wide range of subject experts during its drafting, including a questionnaire – though response rates were limited. Officers have engaged with those from other authorities across the region as part of the YHCC facilitated climate adaptation workshop series. External partners have been consulted through a series of workshops to assess levels of city preparedness for climate change. The CYC Carbon Change Programme Board commented on a draft of the report. Consultees: CYC Carbon Change Programme Board City partners Internal services - ongoing
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						04/12/23

</PI25>

<PI26>

FORWARD PLAN ITEM
Meeting:	Decision Session - Executive Member for Children, Young People and Education
Meeting Date:		15/01/24
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Admissions Arrangements for the 2025/26 School Year
Description:			Purpose of Report: To seek the Executive Member’s approval for the City of York Council co-ordinated schemes and admission policies for the 2025/26 school year. It also seeks approval of the proposed individual school published admission numbers (PANs) for the academic year beginning in September 2025. The report follows a period of 6 weeks consultation. The Executive Member will be asked to approve the admission arrangements (admissions policies and published admission numbers) for all schools for whom the local authority is the admissions authority, for entry into school in September 2025.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Children, Young People and Education
Lead Director:			Corporate Director of Children's and Education
Contact Details:			Barbara Mands, Acting Deputy Head of Service & Policy & Planning Manager, Rachelle White, School Admissions Manager barbara.mands@york.gov.uk, rachelle.white@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			The statutory requirement is for a six week consultation 2nd October to 12th November. Consultees : Headteachers and governing bodies of all schools in the City of York area, admissions authorities other than CYC (Voluntary Aided and Academy schools), neighbouring admissions authorities, dioceses of Church of England and Roman Catholic churches. Also any parent/carers of children in the area who respond to consultation documents.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						22/01/24

</PI26>

<PI27>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:
Item Type:		Executive Decision - a 'Key Issue' -  decision with significant effects on communities
Title of Report:			Recommission of the current York Reablement Service
Description:			Reablement services is an important provision that provides the opportunity to meet the duties of the Care Act 2014 s2 (duty to prevent, reduce or delay needs for care and support for all adults). The current reablement service contract is coming to an end this year, the commissioning team are in the process of recommissioning the service. The purpose of the report is for Executive to review the report and recommendations to come to a decision on the best option to go forward. Members will be asked to recommend the best option to recommission York Reablement Services. Decision due date for Executive changed from 16/03/2023 to 15/06/23.  Reason: An equality impact assessment has recently been completed and as a consequence there is a need for an extended engagement period with key stakeholders to fully understand the impact of the current service and any gaps in provision, and that they are addressed as part of the recommissioning process. Decision due date for Executive changed from 15/06/2023. The revised date is to be confirmed.  Reason: Further work is required with the ICS before it is taken forward. This item has been withdrawn. Reason: This has been resubmitted above for 12 October 2023.
Wards Affected:			All Wards
Report Writer:			Judith Culleton		Deadline for Report:			01/06/23
Lead Member:			Executive Member for Adult Social Care and Public Health
Lead Director:			Corporate Director of Adult Services & Integration
Contact Details:			Judith Culleton, Edward Njuguna judith.culleton@york.gov.uk, edward.njuguna@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			The consultation will involve a survey being sent out to service users, health professionals and other key stakeholders that will inform the report to the Executive. A working group has also been set up to look at the different options to recommission the York Reablement Service. The outcome will  be the implementation of an efficient and effective commissioning model that will provide value for money and is the best strategic fit for the delivery of our Home First care and support pathway.
Consultees:			• York and Scarborough Hospital NHS Foundation Trust • City of York Council Reablement Task and Finish Group • Reablement Responsive Care Pathway Working Group • The York Multiple & Complex Needs Network • Age Friendly York Older Citizens Group • NHS Humber and North Yorkshire Integrated Care Board • Existing users of the reablement service. • Age UK • Healthwatch • York Advocacy • York Sensory Service • Dementia Strategy Group • Carers Strategy Group • York CVS • Other Stakeholders
Background Documents:				Recommission of the current York Reablement service
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							04/09/23

</PI27>

<TRAILER_SECTION>

</TRAILER_SECTION>

<LAYOUT_SECTION>

FORWARD PLAN ITEM
Meeting:	FIELD_DM_TITLE
Meeting Date:		FIELD_DUE_DATE
Item Type:		FIELD_ISSUE_TEMPLATE
Title of Report:			FIELD_TITLE
Description:			FIELD_SUMMARY
Wards Affected:			FIELD_WARDS
Report Writer:			FIELD_ACTION(REP)NAME			Deadline for Report:				FIELD_ACTION(REP)DATE
Lead Member:			FIELD_LEAD_MEMBER
Lead Director:			FIELD_LEAD_DIRECTOR
Contact Details:			FIELD_OFFICER_TITLE FIELD_OFFICER_TEL FIELD_OFFICER_EMAIL
Implications			FIELD_TAG_CAT1
Level of Risk:			FIELD_TAG_CAT2				Reason Key:		FIELD_REASON_KEY
Making Representations:					FIELD_BACKGROUND1
Process:			FIELD_CONSULTATION
Consultees:			FIELD_CONSULTEES
Background Documents:				FIELD_ATTACHMENTS
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:								FIELD_ACTION(CALL-IN)DATE

</LAYOUT_SECTION>

<TITLED_COMMENT_LAYOUT_SECTION>

FIELD_TITLE

</TITLED_COMMENT_LAYOUT_SECTION>